Office Relocation: 6 Steps to take Before The Move

Office relocation is often because your business has witnessed rapid growth, a climb in rent, or a search for a better market reach. Whatever your reason might be to change the location of your office, you may want to have some important tips that would make the transition process a lot easier for you and your team. It is true the process involves lots of tasks and can be quite daunting. If you diligently plan your office relocation by covering the necessary checklists, you will discover that the process will run smoothly. In this article, you’ll find useful tips that could make your office relocation in Lagos,and Nigeria at large a success.

Here’s a list of things to do to make your office relocation a lot easier:

• Establish a Relocation Committee 

As a business owner who wants to relocate his business, you will find it particularly helpful to work closely with your workforce. To ensure that you can focus on running your business without being drowned by the relocation process. It is pertinent to appoint a relocation committee that will make things go as scheduled. This ensures that information on the relocation timeline will easily be disseminated to other members of the workforce and you’ll also be able to get regular updates, while you steer the affairs of the business.

This committee will work with other stakeholders in the relocation process such as the professional moving company, realtors, interior designers, and executives of the business for a smooth move. Studies on the new location, as well as the development of a protocol for moving sensitive data and the creation of the new office layout, combine to ensure the move is quick and efficient.

• Evaluate New Space Options 

It is always important that you make sure that the new site for your office suits what your business needs. Whatever the objective of your move is, you must take into consideration the optics of the proposed office space to ensure it offers the essential elements that will benefit the business and make the transition seamless. What you’ll take into account include the number of staff the new office can hold, how the office layout will be set, and how different units of the company

can be organized to promote functionality. From the inventory of furniture from the original office, you can know which can fit into the new space and where new ones may be needed. You may need to hire a designer for your office space if top-notch aesthetics is important for your business.

• Perform In-depth Assessment and Inspection of Office Technology 

As you plan to move, you’ll need to pay attention to the tech-related element of your office. You’ve got to work hand in hand with the technology unit of your workforce as well as the relocation committee and moving company to protect against data loss and security breaches, you and your team would have to create a strategy for moving sensitive data. iMove Logistics can help your company with inventory which can reduce the stress on your committee. Before the move, there needs to be a complete inspection of the equipment, servers, power sources, and other IT infrastructure, including backing up important files or data. With this inventory, you and your team will be able to know what equipment would be needed at the new office space. It is very important to be thorough during this process.

• Communicate With Relevant Stakeholders of the Company 

Another aspect of the relocation process that is of great significance is communication. It is necessary to inform the stakeholders in your business about the planned move and how it affects them. Your workforce should be intimated on the moving timeline, and employees that would be relocating with you should receive relocation letters while those to be laid off should receive layoff letters. Whether it be a severance package or a relocation letter any of your employees is to get, that information should be efficiently passed. The website or social media pages for your business should also be updated with the new office information when the move is complete.

• Prepare to Close Shop at Old Space 

As you begin to near the end of your stay in the old space, there are some things required of you to close the shop. You will have to perform an inventory of damages to the office building. Furthermore, the services enjoyed by your office in the old place such as utilities, electricity and internet will need to be cancelled. You’ll eventually have to remove all signage and branding of your company on and around the building. With all these done, you are ready for the movers.

• Get an Estimate From A Moving Company 

The final step of the relocation process before you move is to consult a professional moving company in Lagos to know the estimated cost of the office relocation. Though it may come at a cost, it is advisable to make use of a competent moving company. To provide the estimates, the moving company may send some staff to perform a pre-move survey and identify the number of office properties to be moved. You may need to consult several companies to find a fair estimate. On the day of the move, you should hire a cleaning service that will clean up after all have been loaded into the moving trucks. The keys to the office can be returned to the landlord of the office building afterwards.